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Office              : Chief Executive Officer Unit

Position          : Senior Secretary


Job Summary

To provide advanced professional secretarial duties in a highly responsible manner.


Organizational Relationships

  • Reports directly to the Chief Executive Officer.
  • Interfaces with other Divisions/Units.
  • Interfaces with personnel from the Ministry of Housing and other Agencies on matters relating to the Land Settlement Agency.


Duties and Responsibilities

  • Prepares correspondences, reports, minutes of meetings, and other material as required
  • Files, stores and retrieves information.
  • Maintains calendar of events, schedules appointments and arranges a daily programme.
  • Assists internally and/or externally with coordinating of arrangements for public functions.
  • Organizes and maintains an efficient inventory system with respect to all office equipment and supplies.
  • Circulate letters, reports, information packs, minutes of meetings and other written information as required.


Qualifications, Training and Experience

  • Must possess a minimum of 5 CXC/GCE O’Levels, including English Language.
  • A recognized Certificate/Diploma in Administrative Professional Secretaryship;
  • Minimum of three (3) years experience in a similar position;
  • Equivalent combination of education and experience;
  • Ability to compile, analyze and present data, communicate effectively orally and in writing, interact effectively with staff, elected officials and constituents;
  • Expertise in typing, shorthand and organization skills.
  • Sound skills in English Language, communications and human relations.
  • Familiarity with fax machines, photocopiers, printers etc.